In this menu, you can determine what guest information you need for your hotel's online check-in process. This decision is not made arbitrarily, but is the result of the balance between the mandatory data required by Hospederias, department of the Guardia Civil (in the case of Spain), or the legislation of the country where the hotel is located, and other additional data that the establishment wants to request. This information may vary depending on the country and the needs of each hotelier. After this clarification, we explain the fields that you can see in this section:
- Maximum and minimum notice (number of hours) in which the guest has the possibility of checking-in online: There is no dropdown menu in these fields, instead you have to manually enter the number*.
- To whom the data is required: Which members of the booking are asked for personal information. At this point, there is a wide range of options:
- all adults
- to all guests
- All adults and children over 2 years old
- All adults and children over 10 years old
- All adults and children over 12 years old
- All adults and children over 14 years old
- Who should sign the contract with the property: who will sign the hotel check-in form and the rest of the necessary documents. A drop-down menu is shown with different options:
- One, the last one in the process
- all adults
- All adults and children over 14 old
- All adults and children over 16 old
- Whether or not to include document scanner settings. This scanner works with the MRZ* and PDF417* standards (passport and ID) of more than 200 nationalities.
A drop-down menu is displayed with three possibilities (Optional, Disabled and Mandatory), depending on what you want to apply for your hotel or chain. Click the Save button and set the configuration.
* 0 is set by default. If you do not modify it, it is understood that you do not want to limit the term.
* Machine Readable Zone (MRZ): is the part of an identity document, driver's license, passport, etc. containing a person's identity data in a language that a machine can understand.
*PDF417: Stacked barcode that can be used to encode large amounts of information through multiple codes. Each pattern in a single barcode consists of exactly 4 bars and 4 spaces, and each pattern is 17 units in length.